Facility Reservations for Outside Entities

• Public access to the Service Center building is available Monday-Friday from 7:30AM – 4:30PM. After-hours facility usage is permitted until 9:00PM with a minimum of 48-hours notice. 
• Public access to the Career Connect Conference Center is available Monday-Friday from 7:30AM – 4:30PM. After-hours facility usage is currently not permitted.
• KRESA reserves the right to refuse rental service at any time. 
• KRESA reserves the right to move a meeting to another room(s). Proper notification will be given. 
• Setup and cleanup of the room(s) is the responsibility of the reserving organization.
• No alterations to facilities shall be made without prior written approval. 
• All property is to be accounted for and left in good condition as received. Chairs, tables, podiums, etc., are to be put away in the correct manner and location. 
• Applicants using facilities shall be responsible for payment of any AND all damages to building and equipment caused by self/patrons and shall be responsible for any security/custodial charges accumulated as a direct result of this. 
• SMOKING, ALCOHOLIC BEVERAGES, LIT CANDLES, AND GAMBLING ARE NOT PERMITTED ON THE PREMISES AT ANY TIME. NO ONE IS ALLOWED TO BE UNDER THE INFLUENCE OF MARIJUANA, EVEN IF IT IS FOR MEDICAL PURPOSES. 
• The District Administration reserves the right to cancel any agreement if, after investigation, it is determined that such use is not in the best interest of KRESA. 
• Access to employee workstations will not be permitted. 
• Sub-leasing: no lessee should re-assign their agreement to any other entity or group. 
• Only Dry-erase markers are to be used on any of the facilities’ whiteboards. 
• To post something on the wall, please check with the Service Center Staff. 

• A Certificate of Liability Insurance is due five (5) business days prior to use and must be approved by KRESA before the facility may be used.  
• The Certificate of Liability Insurance must include a combined Single-Limit Bodily Injury and Property Damage Limit of not less than 1,000,000 dollars per occurrence. 
• Kalamazoo RESA and the Board of Education should be named as “additionally insured.” 
• The certificate covers all areas of KRESA property that are accessible to the renter and its patrons, including facilities, parking, walkways, and/or areas to which access cannot be limited.   

• The equipment available in the facilities is a projector, microphone, and laptop. If you wish to use your laptop, you must have the ability to connect via wireless Miracast, USB-C or HDMI cable. 
• Use of photocopiers or other employee workstation equipment is prohibited. 
• A 72-hour notice is needed for equipment requests, including computer technology. A technician may be on-site to assist with setup from 7:30AM – 3:30PM. 

Fees may apply to individuals, including district employees, for-profit organizations, and other non-school-related groups. 

Please note: Rates are subject to yearly change upon Governing Board approval. If your organization would like assistance with special setup, large groups, and/or special equipment, there will be a fee of $30.00 per hour. As setup and cleanup are the responsibility of the organization, this charge only applies if assistance is requested. Any KRESA employees present during your rental are paid through KRESA payroll; the lessee must not pay any employee directly for services rendered. The minimum rental duration is 1 hour.

Groups that are offering meals to their attendees are responsible for organizing their catering needs. 

• For catering deliveries from 7:00AM – 4:30PM, notify the facilities team of the delivery times. 
• Tables and trash cans will be available. Basic set-up and clean-up of the food is the responsibility of the renting organization.